Each research institution that operates a repository has to make a decision whether to allow all its employees to upload their own works (the liberal model) or whether to create a special organizational unit that will review and approve each file shared via repository. This dilemma is accompanied with another important decision that an institution needs to make. Should the institution let its researchers to freely license their works to whichever publisher they choose, or should it apply a managing approach to publication activities? The post will outline legal challenges of both approaches and will formulate practical recommendations, how to formulate internal institutional norms that regulate the institutional repository.